Job Purpose:
The Administrative Officer will provide secretarial, clerical, and administrative support in an effective and efficient manner.
Main Accountabilities:
· To provide outstanding administration support for the School, ensuring it operates efficiently and effectively.
· To answer the telephone in a friendly, professional, and efficient manner - to troubleshoot and solve problems where appropriate, be proactive in decision making, and support in addressing issues.
· To support and manage the preparation and execution of School events.
· To work under the general direction of the Operations Manager supporting the day-to-day operations of the School.
· To act as an integral part of the School team, to be a welcoming point of contact for parents and children both face to face and remotely, and as such contribute to the overall aims of the School.
· To record and respond to correspondence via the School office.
· To support the office function, including general administration duties as directed by the Operations Manager.
· Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
· Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
· Work collaboratively with various stakeholders to complete key tasks & projects.
· Compliance with all policies and procedures of the school.
Job specification:
· Candidate must be a UAE National with a bachelor’s degree in business administration or management.
·. Minimum of 4 years of professional administrative experience
· Excellent customer service skills
· Ability to effectively communicate information and ideas in written and verbal format and build and maintain relationships.
· Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint, etc
· Excellent interpersonal skills with the ability to work effectively with all levels of staff and management.