Job Description & Summary

A career in Office Management within Internal Firm Services will give you with the opportunity to provide administrative support to employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Customer

•Manage Office administrator assignment and conflicts
•Coordinate driver schedules, reviews timesheets and manages leave •Coordinate office administrator schedules, reviews timesheets and
•In line with Procurement guidelines, provide office services supplies
•Coordinate local events, office events with close liaison with the
Office Manager
•Coordinate printing and binding requests
•Facilitate New Hire on-boarding process via coordinating inductions
•Acts as an interface between administrative staff and management
•Manage external archiving if relevant
•Manage seating, storage and parking allocations
•Oversee couriers and post room
•Manage Office administrator assignment and conflicts
•Coordinate driver schedules, reviews timesheets and manages leave •Coordinate office administrator schedules, reviews timesheets and

REQUIREMENTS

•Proven work experience as a Receptionist, Front Office Representative or similar role
•Proficiency in Microsoft Office Suite
•Hands-on experience with office equipment (e.g. fax machines and printers)
•Professional attitude and appearance
•Solid written and verbal communication skills
•Ability to be resourceful and proactive when issues arise
•Excellent organizational skills
•Multitasking and time-management skills, with the ability to prioritize tasks•Customer service attitude.

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