• A qualified Facility Management expert with a technical/ engineering background
• At least 5 years’ experience of managing a similar function
• Managerial experience with People Management skills ( both in-house and outsourced)
• Knowledge of the FM industry
• Possess an extensive contact network in Dubai and the Region
• Good communication skills in English (Arabic would be an advantage)
• A high- level of IT skills including FM technology
• Interpersonal, relationship- building and networking skills.
• Procurement and negotiation skills.
• Time management skills.
• Project Management Skills.
• A detail- orientated technical person, with a strong ‘commercial’ business approach
• Able to work within a small- team structure with a can-do attitude
• You will be required to work at different premises and on call is at times necessary
Job Profile:
• Preparing documents to put out tenders for contractors.
• Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal, and recycling.
• Ensuring the building is compliant with health and safety requirements and that facilities comply with legislation.
• Planning best allocation and utilization of space and resources for current premises.
• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
• Act as the Facility Manager for all the real estate portfolio and manage a small in-house team of facility and maintenance staff
• Understand the real estate portfolio and the businesses service level expectations and translate these into solutions
• Provide management with ideas and recommendations on how to maximizing FM opportunities through the portfolio
• Review key FM projects, budgets and spending, and act as the focal point for the roll up and review of FM budget and spending
• Review all existing outsourced maintenance and other FM contracts and renegotiate and re-tender where add- value is identified
• Calculating and comparing costs for required goods or services to achieve maximum value for money
• Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment
• Maintain accurate records of the condition of equipment and other systems in the buildings
• Develop systems and processes for the repair and maintenance of facilities where they don’t exist, and improve those that are in place
• Develop back- up or alternative systems for common problems such as power shortage where applicable
• Prepare records and reports for the safety of the real estate portfolio
• Recruiting facilities service staff and training them appropriately to ensure competent work output
• Develop staff development programs such as skills enhancement training and sessions
• Train the FM team on the proper use and care of its equipment and resources.