Skills/Qualifications:
• Bachelor’s degree and /or sufficient related work experience;
• Strong knowledge and understanding of purchasing procedures;
• Basic knowledge of business principles and processes and office protocol;
• Microsoft Operating System and Office Applications, including strong Excel skills;
• Ability to work independently and as part of a team;
• Self-motivated and pro-active;
• Highly effective and persuasive communication skills;
• Vendor relations management;
• Filing and document management;
• Proficient and accurate ten-key and keyboard data entry;
• Process improvement and documentation;
• Attention to detail;
• Time-management, prioritization and organizational skills;
• Observant, analytical, inquisitive and attentive.
Goals of position:
• Contribute to the integrity of company purchases through verification and maintenance of all required purchasing documents; {contracts, vendor set up, etc.}
• Ensure that purchased materials are utilized properly through effective communication regarding inventory items; {product }
• Maintain the database such that all users are informed of item status and reporting tools are able to be used at maximum utility; {inventory trace, adjustments, ongoing maintenance}
Duties & Responsibilities:
• Review documents submitted by buyers for prospective vendors to ensure compliance with all requirements;
• Organize documents submitted by vendors at time of Purchase Order submission or delivery of goods;
• Resolve receiving error issues in database;
• Maintain ingredient costing file and pricelists;
• Provide non-inventory purchasing support including following established guidelines and procedures for non-inventory purchases and maintain preferred vendor list;
• Perform item master maintenance transaction in all appropriate databases and systems;
• Update Purchase Orders with current delivery information;
• Coordinate Product Change Notification Process;
• Oversee Receiving Standard Operating Procedure’s by ensuring they are current to meet compliance requirements and verify they are being followed;
• Develop relationships with suppliers to resolve delivery and quality concerns and obtain documents;
• Assist Purchasing Manager with projects as needed.