Executive Assistant and Office Coordinator

Duration: Long Term
Role: Outsourced
Location: Dubai, UAE
Responsibilities:
The successful candidate will be responsible for managing the ordering process of software licenses and products, tracking expiry and renewals, coordinating office meetings, maintaining calendars of the Senior Executive(s), handling work-related documents, and following up on tasks and reminders.
Able to perform order management, calendar management, meeting coordination, administrative support, task and project management.
Qualification and Requirements:
- A bachelor's degree in Business Administration, Management, or a related field is preferred.
2-3 years of proven experience as a Personal Assistant, Office Coordinator, Executive Assistant, or in a similar role. Familiarity with using Al tools (e.g., ChatGPT) and other digital productivity tools.
Strong organizational and time-management skills with the ability to multitask.
Proficiency in office software (e.g., Microsoft Office Suite). Proficiency in business communication in English.
Excellent communication and interpersonal skills.
Experience in the software or technology sector is a plus.

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Best practices can make a positive impact on the workplace.

Following these best practices can help you be successful in your job and make a positive impact on the workplace.

• Be clear about your expectations. At the beginning of a new job, it's important to have a clear understanding of your role and responsibilities. This will help you set realistic goals and expectations, and it will also help you avoid any surprises down the road.

• Be proactive. Don't wait for things to come to you. Take initiative and look for ways to contribute to your team and the company. This will show your employer that you're a valuable asset.

• Be a team player. Be willing to help out your colleagues and be supportive of their efforts. This will create a positive work environment and make you more approachable.

• Be communicative. Communicate effectively with your colleagues, your manager, and your customers. This will help you build relationships and get your work done efficiently.

• Be professional. Dress and act professionally at all times. This will show your employer that you're serious about your job and that you're a good fit for the company culture.

• Be positive. A positive attitude can go a long way in the workplace. It will make you more enjoyable to work with and it will help you stay motivated even when things get tough.

Here are some additional best practices that can help you boost morale and engagement in the workplace:

• Recognize accomplishments. When someone does a good job, be sure to let them know. This will show them that you appreciate their efforts and it will motivate them to continue doing their best.

• Prioritize learning. Encourage employees to learn new skills and stay up-to-date on industry trends. This will help them grow in their careers and it will make them more valuable to the company.

• Open communication channels. Make sure there are open lines of communication between employees and management. This will help to build trust and rapport, and it will also make it easier to resolve any problems that arise.

• Make yourself helpful. Be willing to help out your colleagues, even if it's not your job. This will show that you're a team player and that you're willing to go the extra mile.

• Don't be afraid to speak up. If you have an idea or a suggestion, don't be afraid to share it. This shows that you're engaged and that you're willing to contribute to the company.

Short Info

Best practices can make a positive impact on the workplace.

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