Executive Assistant / Operations Management

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant /Operations management. In this role, you will provide comprehensive support to the CEO while also managing various operational aspects of the company.

Location: Dubai, UAE
Employment Type: Permanent
Benefits: VISA employment + Comprehensive health benefits + Competitive salary commensurate with experience.

Responsibilities:

Executive Assistance:
-Act as the primary point of contact for the CEO and CTO, managing their calendar, emails, and communications.
-Assist in contract creation and review, ensuring accuracy and compliance with company policies.
-Support with visa processing for employees and visitors, liaising with relevant authorities as needed.
-Coordinate travel arrangements, including booking flights, accommodations, and transportation.
-Provide personal assistance to the CEO, handling tasks such as errands and appointments.

2.Operations Management:
-Source and manage suppliers for various goods and services, negotiating contracts and ensuring cost-effectiveness.
-Handle credit control activities, including invoicing, payment reminders, and collections.
-Manage payments to suppliers, ensuring timely and accurate processing.
-Oversee renewals for insurance, rental agreements, and other general suppliers.

Profile Desired:
-Strong Business Acumen: Demonstrated understanding of business operations and financial management principles.
-Multitasking and Problem-Solving: Ability to juggle multiple tasks and priorities while maintaining attention to detail and problem-solving skills.
-Adaptability to Fast-Paced Environment: Thrives in a fast-paced and pressurized environment, able to prioritize tasks effectively and meet tight deadlines.
-Excellent Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
-Proficiency in Office Software: Proficient in Microsoft Office Suite and other relevant software applications.
-Previous Experience: Prior experience in a similar role, preferably in the UAE market, would be advantageous.

Key Attributes of the Ideal Candidate:
-Strong Communication Skills – both written and spoken (ESSENTIAL).
-Graduate caliber (Administrative or related).
-Target-driven.
-Ability to demonstrate a strong work ethic with a clear communication style.
-Willingness to work long hours as this is not a 9-5 job.
-Ambitious and hungry to progress your career quickly

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Best practices can make a positive impact on the workplace.

Following these best practices can help you be successful in your job and make a positive impact on the workplace.

• Be clear about your expectations. At the beginning of a new job, it's important to have a clear understanding of your role and responsibilities. This will help you set realistic goals and expectations, and it will also help you avoid any surprises down the road.

• Be proactive. Don't wait for things to come to you. Take initiative and look for ways to contribute to your team and the company. This will show your employer that you're a valuable asset.

• Be a team player. Be willing to help out your colleagues and be supportive of their efforts. This will create a positive work environment and make you more approachable.

• Be communicative. Communicate effectively with your colleagues, your manager, and your customers. This will help you build relationships and get your work done efficiently.

• Be professional. Dress and act professionally at all times. This will show your employer that you're serious about your job and that you're a good fit for the company culture.

• Be positive. A positive attitude can go a long way in the workplace. It will make you more enjoyable to work with and it will help you stay motivated even when things get tough.

Here are some additional best practices that can help you boost morale and engagement in the workplace:

• Recognize accomplishments. When someone does a good job, be sure to let them know. This will show them that you appreciate their efforts and it will motivate them to continue doing their best.

• Prioritize learning. Encourage employees to learn new skills and stay up-to-date on industry trends. This will help them grow in their careers and it will make them more valuable to the company.

• Open communication channels. Make sure there are open lines of communication between employees and management. This will help to build trust and rapport, and it will also make it easier to resolve any problems that arise.

• Make yourself helpful. Be willing to help out your colleagues, even if it's not your job. This will show that you're a team player and that you're willing to go the extra mile.

• Don't be afraid to speak up. If you have an idea or a suggestion, don't be afraid to share it. This shows that you're engaged and that you're willing to contribute to the company.

Short Info

Best practices can make a positive impact on the workplace.

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