We are seeking a highly organized and proactive individual to join our team as an Executive Assistant /Operations management. In this role, you will provide comprehensive support to the CEO while also managing various operational aspects of the company.
Location: Dubai, UAE
Employment Type: Permanent
Benefits: VISA employment + Comprehensive health benefits + Competitive salary commensurate with experience.
Responsibilities:
Executive Assistance:
-Act as the primary point of contact for the CEO and CTO, managing their calendar, emails, and communications.
-Assist in contract creation and review, ensuring accuracy and compliance with company policies.
-Support with visa processing for employees and visitors, liaising with relevant authorities as needed.
-Coordinate travel arrangements, including booking flights, accommodations, and transportation.
-Provide personal assistance to the CEO, handling tasks such as errands and appointments.
2.Operations Management:
-Source and manage suppliers for various goods and services, negotiating contracts and ensuring cost-effectiveness.
-Handle credit control activities, including invoicing, payment reminders, and collections.
-Manage payments to suppliers, ensuring timely and accurate processing.
-Oversee renewals for insurance, rental agreements, and other general suppliers.
Profile Desired:
-Strong Business Acumen: Demonstrated understanding of business operations and financial management principles.
-Multitasking and Problem-Solving: Ability to juggle multiple tasks and priorities while maintaining attention to detail and problem-solving skills.
-Adaptability to Fast-Paced Environment: Thrives in a fast-paced and pressurized environment, able to prioritize tasks effectively and meet tight deadlines.
-Excellent Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
-Proficiency in Office Software: Proficient in Microsoft Office Suite and other relevant software applications.
-Previous Experience: Prior experience in a similar role, preferably in the UAE market, would be advantageous.
Key Attributes of the Ideal Candidate:
-Strong Communication Skills – both written and spoken (ESSENTIAL).
-Graduate caliber (Administrative or related).
-Target-driven.
-Ability to demonstrate a strong work ethic with a clear communication style.
-Willingness to work long hours as this is not a 9-5 job.
-Ambitious and hungry to progress your career quickly
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How to use strong action verbs on your resume
To effectively use resume power verbs, focus first on filling out your experience section with specific, quantified examples of your accomplishments. Then, use a compelling verb to enhance your bullet points.
Here’s a sample bullet point where the candidate improperly used resume action verbs:
Don't
“Went to all weekly company meetings to share department news.”
This example starts with a weak verb. “Went” doesn’t convey any positive information. This verb just indicates you did what was expected of you.
Hiring managers will be impressed if you show your proactiveness and back it up with quantifiable evidence.
Here’s the same example enhanced with resume action words:
Do
“Spearheaded weekly company meetings by communicating departmental growth and productivity.”
The applicant opens with a much more targeted action verb. Unlike “went to,” “spearheaded” is decisive and suggests the candidate has leadership abilities, organizational skills, and a knack for planning.
The applicant also includes the strong verb “communicating,” which is among the most common resume keywords recognized by corporate applicant tracking systems (ATS). By using action verbs, your resume is more likely to bypass the ATS and land in the hiring manager’s inbox.
Finally, the candidate ends their bullet point by stating explicitly what they communicated: “departmental growth and productivity.”