FAMA Technologies specializes as a Stop Shop offering high-end IT solutions to the Hospitality and Retail Verticals. A part of the FAMA Holding group, FAMA Technologies grew rapidly since its inception in 2007 and now enjoys a position of a market leader.
Our tech-based solutions include IT Infrastructure, Point of Sales Systems, Retail Management Systems, Digital Signage Solutions, Paging Systems, Table Services, Self-Ordering kiosks, Drive Thru, Proximity Technology Solutions, and innovative Social Wi-Fi. We also handle Service Level Agreements (SLAs) for all of our products. Given our wide reach and one-stop-shop capabilities, FAMA Technologies suffices as an optimal business partner with a consultative acumen to perform the assessment, planning, supply, installation, testing, and maintenance of any technological project at hand. We cater to Global Restaurant Chains and are pioneers in QSR, Casual Dining, and Upscale Dining

WE ARE LOOKING FOR A “PERSONAL SECRETARY”.

ABOUT THE ROLE:

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carrying out tasks and requests as instructed. The Personal Secretary works with minimum supervision and handles confidential matters professionally. You are a multi-tasker and are able to work independently, performing a wide range of complex and confidential administrative duties to support the General Manager. You communicate well with all contacts, anticipate and resolve issues, and update the team on your various projects.

RESPONSIBILITIES:

• Organize daily Schedules, appointments & Meetings.
• Acting as the point of contact among executives, employees, clients, and other external partners managing information flow in a timely and accurate manner
• Taking down dictations and drafting letters Managing calendar and setting up meetings Coordinating with Clients on phone/ emails on behalf of GM as directed.
• Taking charge of tasks with loyalty towards the organization with full responsibility for the completion of the tasks.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analysing incoming memos, and submissions, and distributing them as needed.
• Making travel arrangements
• Performing office duties that include ordering supplies and managing a records database.
• Provide general administrative support.
• Ability to organize a daily workload by priorities.
REQUIRED SKILLS:
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communication skills.
• Willingness to learn and contribute to the key results of the organization
• Dynamic-willing and able to multi-task
• Easy Adaptability to Internal systems
• Stability of working with organizational systems and getting numerous growth opportunities.

KNOWLEDGE AND EXPERIENCE

• Diploma or Bachelor Degree in Education
• Minimum 5 years of secretarial experience with at least 3 years serving at the senior management level
• Excellent reading, writing, and oral proficiency in the English language
• Good working knowledge of MS Excel, Word, & PowerPoint
• Having Transferable Visa
• Immediate Joining will be preferred.

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