This job is for Abu Dhabi government vocational institution
Provide support to the Procurement Manager in the implementation of agreed strategies to deliver the lowest total cost of ownership and / or acquisition of different commodities and services.
To review and record all incoming requisitions, prioritize them on the basis of importance / urgency and ensure the necessary authorization for purchase is acquired from all signatories. Supervise the function of sourcing, pre-qualifying and evaluating suppliers to assess what services and products suppliers are qualified to provide and advise senior Procurement and User Department Managers of the most appropriate commodities and services to meet the Specifications.
Authorize supply orders and / or contracts for values as previously approved by Management. Where contract values exceed the pre-approved / authorized financial limit, analyze and prepare reports and recommendations for review and approval by Concerned Authority.
Enter into negotiations with pre-selected suppliers/service providers to determine the best commercial terms – Price, Specifications, warranties, availability and payment terms. Select the most competitive quotations based on commercial and technical terms and award the LPO / tender in conjunction with the end-user / requestor. Commercial and Technical recommendation.
Identify and take action to mitigate any unnecessary commercial risk for the company procurement activity.
Carry out basic feasibility studies to ensure optimal utilization of resources both internally and externally from suppliers. Provide guidance to other team members to ensure customer satisfaction and encourage supplier development and partnership. Maintain procurement records for tracking purposes, delivery status, payments and reports for auditing purposes.
To assist with the training of new employees.
To establish good lines of communication with co-workers, suppliers, contractors and service providers and provide assistance where required.
Participate in evaluating internal systems and processes and identify areas where improvements can be made in order to make department function more effectively.