The Assistant Document Controller is responsible for the project documentation control and administration tasks specifically assigned to them. This includes preparation and checking of documents ready for issue, usage of the Project Administration database, expediting internal and external parties. Activities are to be undertaken in accordance with the Jord ISO system. Duties and Responsibilities: Coordinate all activities related to the Document Control procedure Set-up project database and file contractual documents as advised by Project Manager Ensure timely creation of MDL after Project Kick-off meeting (CMDL, CDD, VCDL, and VDD) Notify project team upon creation of MDL and contract documents upload to job repository Obtain approval from Project Manager on documents for submission Ensure the timely submission and transfer of project documents to relevant parties, i.e.; project team, customer, and vendors Maintain, track and log documents through respective project databases Expedite external and internal parties on a weekly basis and inform Project Managers on outstanding documents Generate the various document control report as required
make sure that controlled copies of latest approved documents and drawings are given to the project team and vendors as directed by the Project Manager Maintain good relations with external and internal parties Complete MDR at the end of the project Seek continous improvement in methods, practices, and quality
Knowledge in use of spreadsheets, database, word processing, and selected job specific software like Lotus Notes, Sharepoint, Aconex, and Documentum Tertiary diploma or certificate from a two year technical course At least 1 years related work experience in office work, documentation, and control Ability to keep clear and accurate records and reports Ability to use computer and input data and retrieve records and information Ability to organize work load and to manage a filing method and management techniques Good interpersonal, communication, and customer service skills to liaise with both internal and external stakeholders Self-motivated with the ability to work within a team Pro-active and capable of working under occasional pressure