Description: We are Lubricant company and inviting Male candidate for the post of Executive Secretary cum Office Manager.
Candidates should have 2-3 years’ experience in UAE. Candidates from Western, Indian and Arab nationalities, who can join immediate are preferred.

Main responsibilities:
1. Manage Director’s electronic dairy, assessing priority of appointments and reallocation as necessary.
2. Manage Director’s travel arrangements (including visas / accommodation).
3. Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director / or on behalf of the Director, or other staff as appropriate.
4. Maintain Director’s office systems, including data management and filing.
5. Maintain records of Director’s contacts.
6. Screen calls, inquiries and requests, and deal with them when appropriate.
7. Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow – up action.
8. Produce documents, briefing papers, reports and presentations for the Director.
9. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre – meeting briefings and meeting papers.
10. Manage arrangements for internal staff meetings, other stakeholder’s meetings, including production / distribution of agenda and papers.
11. Meet and greet visitors at all levels of seniority.
12. Supervise all Trust incoming / outgoing mail.
13. Any other duties as may reasonably be required by the Director.
14. Organize office operations and procedures.
15. Allocate tasks and assignments to subordinates and monitor their performance.
16. Perform review and analysis of special projects and keep the management properly informed
17. Participate actively in the planning and execution of company events.
18. Allocate available resources to enable successful task performance.
19. Coordinate office staff activities to ensure maximum efficiency.
20. Analyze and monitor internal processes.
21. Manage internal staff relations.
22. Maintain a safe and secure working environment.
  • Company:  Pro Care
  • Posted:  25-10-2018
  • Location:  Dubai,UAE

How to apply?


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Company Info:

Inkas Armored Vehicle Manufacturing

From banks to law enforcement agencies. From governments to VIPs. Since 1993, Inkas® Armored Vehicle Manufacturing has been providing clients with protection. Today, the company has evolved into one of the world’s leading names in security. Manufacturing quality vehicles, including Armored Transport Vehicles, Executive Armored SUV’s, Armored Cars, Luxury Sedans and Special Purpose Military Vehicles, Inkas offers custom-built solutions for your custom needs. Every day at Inkas is another day we spend thinking about how to make the world a better place. Every day is a new idea for how to protect clients from new surges in terrorism and crime. Governments and corporations worldwide rely on Inkas to make the best of their resources for defeating potential threats. In return, Inkas uses an individual approach to each client’s requirements. With each happy custo... Read More...