Description: We are Vin International FZCO, looking for an experienced ADMIN ASSISTANT CUM RECEPTIONIST for our Dubai Silicon Oasis office.


Your work area and responsibilities will be as follows:

• Reception desk handling
• Manage the telephone and email inquiries;
• Day to Day operations of the office
• Filing office documents
• Maintain office expense ledger (in google or spreadsheet)
• Scheduling meetings, creating agendas and taking minutes;
• Keeping diaries and scheduling appointments;
• Using variety of software packages, such as MS Word, Outlook, Power point, Excel, Access, etc. to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
• Prepare, Maintain and Follow up of invoices, bills, receipts and other payment vouchers
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Maintaining proper Asset register
• Recruiting, training and supervising junior staff and delegating work as required;
• Maintain employee records (soft and hard copies);
• Update HR databases (e.g. new hires, separations, vacation and sick leaves);
• Payroll preparation by providing relevant data, like absences, bonus and leaves;
• Prepare paperwork for HR policies and procedures;
• Process employees’ requests and provide relevant information;
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes;
• Provide orientations for new employees by sharing on boarding packages and explaining company policies;
• Arranging in-house or external events;
• Any other tasks given by the Management should also be carried out accordingly
We required
• Excellent communication skills
• Should be a graduate
• Minimum 2 years experience in same role in Dubai

Apply Instructions for this Job.
  • Company:  Confidential
  • Posted:  10-10-2018
  • Location:  Dubai,UAE

How to apply?


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Company Info:

Buettner Architects

BUETTNER Architects is a German architectural consultancy specialized in developing strong architectural concepts in the Middle East. Our Consultancy has been involved in distinguished architectural design works for developers , major contractors and governments and is considered by many clients as a competent, reliable and refined Architectural Design consultant. We develop state-of-the-art concept designs and winning presentations for our Clients all over the Middle East ! "Our mission is to be an innovative, reliable and co-operative architectural design partner for all our Clients ."