Admin Assistant cum Receptionist

We are Vin International FZCO, looking for an experienced ADMIN ASSISTANT CUM RECEPTIONIST for our Dubai Silicon Oasis office.


Your work area and responsibilities will be as follows:

• Reception desk handling
• Manage the telephone and email inquiries;
• Day to Day operations of the office
• Filing office documents
• Maintain office expense ledger (in google or spreadsheet)
• Scheduling meetings, creating agendas and taking minutes;
• Keeping diaries and scheduling appointments;
• Using variety of software packages, such as MS Word, Outlook, Power point, Excel, Access, etc. to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
• Prepare, Maintain and Follow up of invoices, bills, receipts and other payment vouchers
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Maintaining proper Asset register
• Recruiting, training and supervising junior staff and delegating work as required;
• Maintain employee records (soft and hard copies);
• Update HR databases (e.g. new hires, separations, vacation and sick leaves);
• Payroll preparation by providing relevant data, like absences, bonus and leaves;
• Prepare paperwork for HR policies and procedures;
• Process employees’ requests and provide relevant information;
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes;
• Provide orientations for new employees by sharing on boarding packages and explaining company policies;
• Arranging in-house or external events;
• Any other tasks given by the Management should also be carried out accordingly
We required
• Excellent communication skills
• Should be a graduate
• Minimum 2 years experience in same role in Dubai

Apply Instructions for this Job.

Short Info

  • Published:9 months ago
  • Compnay:Private Company
  • Location:Dubai,UAE
Similar Jobs Post
Open Admin Assistant
  • Doha, Qatar
Admin Assistant
  • Doha, Qatar
Posted 5 years ago
Assistant Store Manag.
  • Dubai, UAE
Posted 1 year ago
Dental Assistant and .
  • Sharjah, UAE
Posted 3 years ago