Required Gender Female Minimum Experience1 Year Required HR Assistant cum Accounts Executive. Job duties and responsibilities Administrative Assistant include: Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Organize period renewal of Licenses Assist in Submission of correct documentation to the Ministry Of Labor for visa applications Assist in Submission of correct documentation to obtain licenses and efficient collection of Licenses to take place when completed Take, submit & collect all necessary documentation in order to organize all Employee official paperwork. Arrange medical tests, passports, memos, promotional draws and fine resolution. Management of petty cash transactions. Ensuring all payments amounts & records are accurate. Preparation of statutory accounts. Working with journals, sales & purchase ledgers and spreadsheets.
Requirements:- Proven experience as an HR & administrative assistant, virtual assistant or office admin assistant.- Knowledge of office management systems and procedures- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)- Excellent time management skills and the ability to prioritize work- Attention to detail and problem-solving skills- Excellent written and verbal communication skills- Strong organizational skills with the ability to multi-task- Administration degree; additional qualification as an Administrative assistant or Secretary will be a plus.