General Administrative duties: Screening telephone calls, inquiries, and requests. Liaising with clients, suppliers, advisors, shareholders, inter company staff members; Organising and maintaining the CEO’s diary and making appointments, and available time for various tasks. Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP’s. Devising and maintaining office systems, including data management, filing, etc.
Oversee office procurement Business Administrative duties: Carry out specific projects, research and administration as required by the CEO; Ensure (on behalf of the CEO) that a timely payroll shall be run (cash in the right company bank account, payroll computations processed by FC).
Company Secretarial matters: Manage business registration license renewal, notifying the CEO of renewal dates prior to the expiration date. Liaison with licensing authority(s) management, PRO’s/local facilitators. Management of all documentation collation for renewal, alteration to the establishment, and new licenses.
Business Development/Accounting Assistance: Do an initial review of all suggested proposals submitted by CD, ROM, PM’s to confirm if it is in the business’s interest, highlighting any items for the CEO’s immediate attention with respect to information gathering from external parties; Copy Edit/Proof Read all proposals prior to submission to ensure are maintaining the company’s and CEO’s high presentation standards; Conduct research on items/companies/competitors/etc as requested by the CEO. Invoicing and payment collection from the clients/vendors. Management of petty cash flow Follow up of collections/cheques/receivables/collections
Inter personal Skills Required: Age must be at least 25 to 35 years old With minimum experience of 2 years Proactive Passionate about Real Estate Honest, enthusiastic and trustworthy Friendly and pleasant Personality Tidy appearance Well organized and detail oriented. With UAE Experience Only.
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