Key Responsibilities:
Proactively manage executives’ calendars and travel
Plan and schedule executive meetings and strategic planning committee meetings
Prepare and edit correspondence, reports and presentations for executive meetings
Organize and maintain confidential files
Receive and screen phone calls and redirect them when appropriate
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services
Any other clerical administrative responsibilities as assigned
Requirements:
Proven experience of 2 to 3 years as an administrative assistant/executive or office admin/executive or secretary/receptionist
ONLY FEMALE FILIPINOs
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task.