Essential Duties & Responsibilities: Requesting quotation from various suppliers for the requisitions from Vessels, Diving, Survey, Commissioning department, Project Material from Project MTO etc. Get approval from requester, to enter Purchase Order for processing and liaise with supplier for delivery. Tracking Shipment and notify Vessel Agent for clearance and delivery onboard. Arranging Trailer, Truck & Crane requirements for Yard/commissioning dept projects and Vessel Mob-Demob support etc. Crew change notification to Vessel Agent for all vessel crews on operational mode. Co-ordination with Logistics Manager for preparing Project/Vessel/Agent contact list. Vessel Crew/Passenger List in order to advice vessel clearing agent for the clearance. Preparing Proforma Invoice, Packing List and Delivery Note for project item movements from yard to project site and DG/NDG Letter for shipments. Drafting letters and faxes, Scanning documents for shipment clearance authorization purpose. Arranging Port pass for incoming personnel to our yard and vessels. Follow-up for Safety Certificates after Quality testing prior vessel mobilisation. Preparing and sending required documents to Vessel Clearing agents and Clients in order to get permission for vessel in foreign waters. Providing all documentation required by the client in a timely and professional manner. Maintenance of Department’s monthly Timesheets and administrative forms required for the Logistics department. Coordinating with Marine and Diving department to facilitate scheduling of crew change and logistics. Performs such other duties as assigned.
Minimum 5 years experience. Excellent communication and interpersonal skills. Must hold Bachelor degree.