Key Accountability: Secretarial and Administrative
Duties and Tasks:
• Answers and screens telephone calls
• Receives and screens visitors
• Takes messages from Clients
• Handles correspondence; composing emails
• Determines needs and facilitate orders of office supplies
• Prepares quotations for inquiries received
• Operates standard office equipment
• Filing of job related records.
• Organize and coordinate travel arrangements (airline reservations and hotel bookings)
• Prepares gate pass applications
Key Accountability: Human Resource Management
Duties and Tasks:
• Advertise staff vacancies, assess applications, conducting initial interview of applicants, administer selection tests, prepare reports and make recommendations to management about staff appointments.
• Preparation of Offer Letter and Job s to prospected additional employees.
• Processing of all employee related applications like leave, application for visa of newly hired staff/laborer and renewal of the same, loan application and the like.
• Maintain the personal records of employees on matters such as wages, leave and training, and prepare associated management reports
• Conducting training need analysis and arranging such trainings to qualified staffs and laborers
• Assists management in conducting employee evaluation
• Preparation of salary increments
• Serving memorandums and warning letters to staff and laborers
• Prepares Weekly/Monthly Attendance Report of Staff and Laborers to be submitted to Head Office.