Responsibilities: Provide administrative support to ensure day to day operations are maintained in an effective, up to date and accurate manner Main Activities: Set up, develop, implement and maintain paper and electronic filing systems for records, correspondence and other material for all business records Maintain records of vendors; create database for vendors Knowledge of tendering, biding and closing so forth is must. Should be experienced in Sourcing, Packaging and logistics work. Maintain office equipment; coordinate repairs of office equipment Maintain communication and coordination with International Humanitarian City (IHC) and manage activities as required by IHC. Serve as a primary liaison to the various operational functions such as IHC, Bank, CA’s office, JAFZA and other government and non-government organizations as required. Coordinate work flowAttending and managing emails and telephone calls, Managing the calendar, travel arrangements, hotel bookings Compose routine correspondence and deal with internal and external clients Booking meeting / conferences; arranging events and seminars for company events and conferences. Coordination for all kind of bank work, maintain petty cash, Coordination with accounts department for bill payments etc. Handling the renewal of licences, insurance etc as required. Acting as the point of contact for the team. Execute other duties as required. Carrying out general secretarial and administrative duties such as filing, faxing and photocopying as and when required Provide support and ensure the effective day to day management / coordination between different offices. Sourcing for items from market, Coordination with suppliers Reporting office activities daily to MD General office administration and coordination of work when required.