The secretary attends all board meetings and is directly answerable to the board. Meetings of the directors will be convened by the secretary in conjunction with the chairman, and one of the secretary’s prime functions will be to produce minutes of a board meeting. (The same goes for committees of the board.)

• Ensure that the Company complies with its statutory obligations under any relevant laws and regulations
• Statutory records
• Board meetings
o arrange/co-ordinate
o set agenda
o compile and circulate papers to Directors prior to meetings
o take minutes of meetings
o initiate and direct action to give practical effect to decisions
• Have custody of the Common Seal and record usage
• Assist with/attend to signing of contracts and other documentation in connection with administrative matters
• Ensure adherence with the Company's Constitution, Corporate Governance appliance
• Carry out other functions, if any, required of the Company Secretary by the Constitution
• Assist the Chairman and Directors in the conduct of meetings and their directorial and governance obligations and responsibilities
• Prepare a company secretarial report to the Board of Directors' meetings
• corporate governance
o prepare charters for committees
o write briefing papers
o arrange meetings
o arrange AGM (and any other extraordinary general meetings)
o give due notice
o prepare agenda
o compile briefing notes for Chairman to conduct meeting
o manage proxy votes, corporate representatives

Requirements
• Certified or Diploma in Corporate Secretary or University Degree • Strong experience in private sector or family owned business • Excellent verbal and written communication skills • Excellent listening and follow up skills • Understanding of corporate business language( investments, stock market, profit loss, budget meetings, yields, return on investments etc) • Presentable and energetic personality candidates matching with above skill set may.