A newly opened Real Estate company requires a female Executive Assistant to manage all the back office work.
•To provide administrative support to the Senior Manager by conducting and organizing administrative duties and activities including receiving and handling information.
•Effective management of the diary, prioritizing appointments and events.
•Meeting and greeting visitors at all levels of seniority, when and where applicable
Respond to communication from senior officials/VIPs and other important personnel
•Monitor and screen all incoming communication, prioritize according to importance and bring relevant communication for action.
•Prepare and manage correspondence, reports and documents as required.
•Maintain and update files and retrieve relevant information as and when required.
•Organizing and booking travel/ accommodation and preparing complex travel itineraries
•General administrative and clerical tasks such as answering phone, mailing, filing and photocopying
Requirements
• Prior experience in Real Estate and telemarketing is a definite advantage. • Ideal candidate will be presentable with good communication and admin skills. • Minimum of three years’ experience in a Secretarial role.  • Exhibits exemplary written/spoken English language skills; including exceptional phone skills. • Ability to maintain confidentiality and exemplifies personal and professional integrity. • Effective interpersonal skills to aide in daily contact with a diverse multi-cultural population; mature judgement, courteousness and professional demeanour.
• Skills in organization and office management; multitasking and delegating assignments for efficient and timely work requirements. • Demonstrates competence in computer technical skills using Word, Excel, and Publisher PowerPoint. • Demonstrates skills in forward thinking and being able to anticipate and prioritize work.