a) Coordinate between Buyers, Assistants, Shipping and Logistics, internally required data for reports and general information, and interface with other Department.
b) Maintain and update the Foreign Purchase Order Status Report daily.
c) Maintain and update the OSND Status Report weekly.
d) Collect data from relevant sources and compile any other MIS Reports as required from time to time.
e) Organize, operate and enhance the library of brochures/catalogues with proper filing, listing and issue/return records.
f) Perform all the secretarial tasks (email, mail, faxes, circulars, appointments, telecalls, stationery etc) for the Manager and for the department in general.
g) Liaise with Finance Dept for follow up/status orders’ remittance advice, SWIFT copy, or documents for LC etc.
h) Handle all faxes to suppliers for payment confirmation, L/Cs, certifications etc. and follow up for committed delivery dates.
i) Document all the work and maintain records in an organized and easily retrievable manner.
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