An Office Coordinator, or Administrative Coordinator, is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a master schedule of all meetings and commitments, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, faxes and letters.
Office Coordinator duties and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment. Specific duties and responsibilities may include:
Answering phone calls, transferring callers as appropriate
Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
Managing schedules for conference and community spaces
Monitoring and ordering inventory for office and break room supplies
Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
Filing and organizing records, invoices and other important documentation
Submitting work orders and scheduling repairs for general office space and equipment
Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
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Resume Keyword Practices to Avoid
We’ve established that using resume keywords throughout your application boosts your chances of a human hiring manager seeing it.
However, be careful not to overdo it.
Packing your resume full of keywords is almost as bad as not including any at all.
Don’t forget that a real person will (hopefully) see your resume at some point. So use natural language that engages that person.
Tip
Make sure you balance hard skills vs soft skills on your resume to show you’re a rounded candidate.
Otherwise, they’ll think you’re either a bad writer — which indicates your communication skills aren’t good — or assume you’re trying to beat the ATS, making you seem dishonest.
Keyword Stuffing
Keyword stuffing refers to using the same keyword again and again in an unnatural way to get your resume past the ATS.
People engage in keyword stuffing because some ATS software gives applications a higher ranking when it detects a keyword is used more. For instance, an ATS might assign a higher score to a candidate who mentions “search engine optimization” six times over one who mentions it three times.
Here’s an example of how one applicant tried to stuff the keyword “customer satisfaction” in their resume:
Boosted customer satisfaction by 47% by implementing customer satisfaction methods as part of company-wide effort to increase customer satisfaction rates.
Trained 7 new staff members in all aspects of housekeeping, ensuring that they meet health and safety standards
An applicant stuffs the keyword “customer satisfaction” on their resume.
See how extreme this is?
This technique might get your resume past the ATS, but will immediately turn off the hiring manager — ruining your chances of getting hired.