Executive Secretary/ Personal Assistant with the following qualifications:
Proactive and well-organized in rendering accurate and timely administrative assistance across various departments, covering various aspects such as corporate communications, travel management, event coordination and management of the Chairman’s activities. Well-presented personality with strong professional etiquette and ability to build effective work relationships while coordinating complex operations.
Fluent in Russian and English, preferably with a valid UAE driving license.
Prior experience 2-5 years…as an Executive Secretary/ Personal Assistant to a C-level Management
Job responsibilities:
Reporting directly to the Chairman and managing multiple projects as assigned pertaining to vast lines of business, community and personal interests such as private and diplomatic events.
Organizing calendar, travel (visas, tickets and hotel stays), meetings and schedule arrangements for the Chairman and management team, including initiating contact, securing appointments and other facilities.
Liaising with other teams to ensure the Chairman’s preparation for meetings, presentations and other engagements are done smoothly.
Performing various functional activities such as taking phone calls, maintaining personal & official files, keeping corporate records of multiple entities, supporting marketing, assisting strategic planning, drafting minutes of meetings, creating documentation, filing, storing, retrieving business and personal activities.
Handling financial and accounting matters for the Chairman with utmost confidentiality; drafting and sending business and private correspondence.
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